Our beautifully appointed Function Room at The Swan offers a versatile, characterful space ideal for private celebrations, corporate events, community gatherings, or wedding receptions. With approximately 150m² of flexible floor space, the room can comfortably accommodate up to 75 seated guests for dining, or be arranged in a layout to suit your event needs – whether that’s theatre-style, banquet, boardroom, or open-plan.
Steeped in charm, the room features a warm and inviting interior with natural stonework, elegant sage green walls, wood panelling, and richly stained timber doors and sash windows that let in plenty of natural light. The ambiance is both refined and relaxed – perfect for both formal and informal occasions.
The Function Room includes audio-visual facilities for presentations or entertainment, a private bar area, and direct access to our car park and outdoor patio. For larger events or those wanting a touch of something extra, we also offer an optional outdoor marquee adjoining the function space – ideal for wedding receptions, summer parties, or corporate hospitality.
Whatever the occasion, our team will work closely with you to tailor the layout, catering, and atmosphere to meet your specific requirements
Contact us on booking@swanhoteloxford.com
Meetings
Whether you’re planning a corporate strategy session, an AGM for your local society, or an off-site training day, The Swan’s Function Room provides an inspiring and comfortable setting to meet, connect, and get things done. Flooded with natural light and finished with elegant sage tones, the room offers a calm and focused atmosphere, with enough charm to make your meeting memorable rather than mundane.
The space can be configured boardroom-style for smaller groups or theatre-style for larger presentations, accommodating up to 75 seated guests. We offer high-quality audio-visual equipment, fast Wi-Fi, and discreet staff support to ensure a seamless experience. Tea, coffee, and fresh pastries can be served throughout the day, and bespoke catering is available for working lunches, networking receptions, or end-of-meeting meals in our restaurant or adjoining bar.
For community groups, societies, and clubs, we also offer affordable packages for regular use, making The Swan a natural hub for Eynsham’s many thriving organisations. Whether you’re closing deals, sharing ideas, or building community, we’ll help you make every meeting matter.
Events
From elegant wedding receptions to heartfelt wakes and festive community celebrations, The Swan is proud to host life’s most meaningful moments in our versatile Function Room. With its blend of rustic character and modern amenities, the space provides an unforgettable backdrop for every kind of event.
The main room comfortably accommodates up to 75 seated guests, but for larger occasions, our adjoining outdoor marquee offers a spectacular extension to the space – boosting capacity to 200 guests. Ideal for summer weddings, anniversary celebrations, or company milestone events, the marquee provides shelter and style while keeping your guests connected to the central festivities.
Our experienced events team is on hand to help plan every detail – from bespoke menus and tailored layouts to décor, entertainment, and AV requirements. With a private bar, direct access to our car park and patio, and accommodation on site, The Swan makes hosting your special event as effortless as it is memorable.
Parties
Whatever you’re celebrating – a milestone birthday, a retirement do, an engagement, or just a good excuse to gather your favourite people – The Swan’s Function Room is the perfect party venue. The room’s charming features and flexible layout mean you can create the perfect vibe, whether that’s an intimate dinner, a lively disco, or a themed extravaganza.
Dance the night away beneath rustic beams, toast with cocktails from the private bar, and enjoy delicious food prepared by our kitchen – from elegant canapés to hearty buffet spreads. The space can seat up to 75 guests for dinner, or be opened up for standing receptions, with plenty of room for music, dancing, and socialising.
For larger parties, our outdoor marquee expands the fun, offering room for up to 250 guests and a brilliant festival feel for birthdays, weddings, or reunions. However you want to celebrate, we’ll help you bring it to life – with warmth, style, and genuine hospitality at the heart of it all.
